See where your
time goes

Looking at your calendar for next week 📊

High-priority commitments:

• Quarterly planning — 4 hours across 2 sessions

• 1:1s with direct reports — 3 hours total

• Client presentation — Thursday 2pm

⚠️ You have only 2 hours blocked for prep before that client presentation. Want me to find more time?

I found 5 recurring meetings that might be too long ⏱️

• Weekly standup (1 hr) → Most teams do 15-30 min

• Team sync (1 hr) → Could be 30 min with agenda

• Project review (90 min) → Try 45 min, async updates

Shortening these would free up 3.5 hours/week 🎯

Here's your week breakdown 📈

Your meeting load is high. Aim for 40-50% meetings, 25%+ focus time.

January time report 📅

Total meeting hours: 142 hrs

Top time sinks:

• Internal syncs — 48 hrs (34%)

• 1:1 meetings — 24 hrs (17%)

• External calls — 32 hrs (23%)

• Interviews — 18 hrs (13%)

💡 Internal syncs increased 40% vs December. Worth auditing?

Here's your personalized action plan 🎯

Quick wins:

✅ Decline or shorten 3 low-value recurring meetings

✅ Block 9-11am daily for focus (you're sharpest then)

✅ Add 15-min buffers between back-to-backs

This week:

→ Move Wednesday's 5 meetings to batch on Tuesday

→ You'd gain a full focus day

Based on your calendar patterns 🧠

Best focus hours: 9-11am

You rarely have meetings then, and when you do, they often run over.

Meeting sweet spot: 2-5pm

You cluster calls naturally in the afternoon.

Danger zone: 11am-1pm

Meetings here fragment your morning focus and delay lunch.